Room & Audiovisual Equipment Reservations

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Room & AV Equipment Information

Instructions for Reserving a Room or Equipment

Room Information

Equipment Information

Additional Resources

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Please Review Our Policies Prior to Reserving Equipment or Rooms

A/V Equipment Reservation Policy

Policy for Reserving Rooms in Rennebohm Hall

Group Study Room Policy


Making Reservations

Rooms and audiovisual equipment can be reserved in WiscCal via the Oracle Desktop Client or WiscCal (Oracle) Web Client. For best availability, we recommend making reservations as far in advance as possible. Please do not schedule classrooms past the current semester.

A/V Equipment Reservation Policy

By following these procedures, we hope to ensure that the equipment is available and functioning properly for the people who need to use them. Please share this information with your graduate students and post-doctoral students. We appreciate your cooperation.

Please reserve equipment at least two weeks in advance.

  1. If you do not know how to set-up the equipment or room, you can request training here. Please request training at least a week in advance of when you plan to use the equipment or room.
  2. Please pick up the equipment on time in room 2321 or 2327 Rennebohm Hall. Equipment must be picked up between 8 AM and 4 PM on business days and should be returned promptly unless prior arrangements have been made. If for some reason both rooms are locked, place the equipment in a faculty office, and let one of the IIT team members know via email or phone where the equipment is located. Note: In special circumstances when the equipment is used in the late afternoon or evening, please lock it in a faculty office over night and arrange a suitable next day delivery time.
  3. Please attempt to reserve your division's equipment before reserving IIT equipment.
    • Pharmaceutical Sciences: Reserve Digital Projector 3, laser pointers.
    • Pharmacy Practice: Reserve Digital Projector 4.
    • Social and Administrative Sciences in Pharmacy: Reserve laptop computers, laser pointers.
    Check with your division's administrative staff for more information or to pick up this equipment.
  4. Equipment that is reserved for teaching purposes or by faculty receive first priority. For presentation practice, there is a 2 hour maximum check-out.
  5. Graduate students can reserve equipment. We ask that a faculty member name be included in the Oracle reservation. Please bring your student ID card with you when you pick up equipment.

  6. Before reserving equipment for use outside of Rennebohm Hall, please check to see if equipment from the facility is available.
  7. A laser pointer is available through IIT for guest lecturers only. For other purposes, please check out a laser pointer through your division or inquire in the stock room about purchasing one.
  8. A Windows-compatible slide advancer is available on a first-come, first-served basis. Priority for this item is given to guest lecturers in the building.

Policy for Reserving Rooms in Rennebohm Hall

All School of Pharmacy faculty, graduate students and staff can reserve rooms in their department using WiscCal or the Oracle Desktop Client for WiscCal. Certain rooms, such as 2002 and 2006 (large lecture halls) and the Board of Visitors room, must be reserved through the Dean's Office or Division support personnel.

After using a room, please ensure that all chairs and desks are returned to their original configuration and that all trash is picked up. If you have reserved the Commons area, it is essential that students be notified of its use during daytime, evening and weekend hours.