- Go to the WiscCal Web Client (https://wisccal.wisc.edu). You will be prompted to enter your netID and password.
- You will be taken to your Agenda window. Click on the calendar icon to select a date. (See Step 1 in the figure below). Next, click on the (+) icon next to the time at which you would like to schedule your room/equipment reservation. (Note: you must be in Planner Mode in order to see the time slots with (+) icons as shown in the figure below.)
- In the New Meeting window that appears, click on the "People & Resources" tab. In the drop down menu next to "Search for", highlight "Resources".
- Type "sop" in the blank field below, and click "Find." A list of resources will appear in the window at the lower right area of the screen. Select the name of the classroom or device you wish to reserve, and then click the "Add selected" button. The item will appear in the lower left window under your name. (You can add more items to your list by highlighting their names--one at a time--and clicking the "Add selected" button.)
- Some rooms, such as 2002 and 2006, are not available for reservation or are restricted to certain individuals. If this is the case, you will see a warning message on the right side of the screen.
(Note: If you wish to reserve a resource with restricted access, you can find out whom to contact to reserve that resource by first highlighting the resource name in the window and then clicking the "Information" button. A pop-up window will appear that lists a contact name for the resource.)
- You can click on the "Check conflicts" button to ensure that the equipment/room you are reserving is available when you need it. A warning message will appear if a scheduling conflict exists. (If an item you need is already reserved, simply repeat step 4. Alternatively, you may find it easier to make your reservation from within the AV/Equipment schedule.
- Click on the General tab, and give your event a name in the "Title" field, enter the location, and adjust the start and end dates and times as needed.
- If you want the reservation to be a repeating one, click on the "Repeating" tab and enter start and end dates, etc.
- Once you have
made all your selections for your reservation, click the "Create" button in the lower right hand corner of the screen.
- Your appointment will now appear on the calendar in yellow.
- If you need to update/revise your reservation, you can do so by finding the event in your calendar and clicking on the event name (you must click on the text). This will enable you to go back in and make edits or cancel/delete the reservation.
